Code of Conduct | Apart Research

apart research

Privacy Policy

Introduction

Apart Research ("we", "our", or "us") is committed to protecting your personal data. This Privacy Policy explains how we collect, use, and protect your personal information when you participate in the Apart fellowship programs.

Information We Collect

We collect the following information:

Required Information:

Basic details (name, email address, time zone)
Professional information (CV, career status, education level)
Project-related responses (research interests, time commitments)
Technical expertise self-assessments

Optional Information:

Demographic data (gender, age, nationality, location)
Professional profiles (LinkedIn URL, GitHub username)
Research preferences and experience
Mentorship preferences

We collect this information directly from you when you complete our Bridge Survey Form. Some fields are marked as optional, and you can choose whether to provide this information.

How We Use Your Information

We use your personal information for the following purposes:

To manage your participation in the Apart fellowship programs
To communicate with you about the programs and related opportunities
To collaborate on research projects using common online collaboration tools like Notion, Google Calendar, and Overleaf
For impact assessment and to improve our program

Legal Basis for Processing

We process your personal data based on:

Your consent
The necessity to fulfill our responsibilities in the Apart fellowship programs

Data Retention

We will retain your personal data for the duration of your participation in the fellowship programs and beyond, to maintain our community and keep you informed about future opportunities, unless you request otherwise. We will regularly review the necessity of retaining your data and will securely delete any information that is no longer needed for the purposes for which it was collected.

You have the right to request deletion of your personal data at any time. If you wish to have your data deleted, please contact us at operations@apartresearch.com.

Data Sharing

We do not sell your personal data. We may share your data with:

Service providers (e.g., Notion, Google, Overleaf)
Mentors and advisors associated with the fellowship programs, to provide guidance and support
Funding bodies or grant providers, if required for reporting purposes (typically in aggregated, anonymized form)
Collaborating organizations for potential job opportunities and networking purposes
Legal authorities when required by law

Agreement and Consent

By participating in the Apart programs, you agree to:

This privacy policy and our data processing practices as outlined above
Our code of conduct (available here)
Information sharing with our collaborating organizations for purposes including, but not limited to, job opportunities, networking events, and professional development

Your Rights

Under GDPR, you have the following rights:

Right to access your personal data
Right to rectify inaccurate personal data
Right to erase your personal data
Right to restrict processing of your personal data
Right to data portability
Right to object to processing of your personal data
Right to withdraw consent at any time

To exercise these rights, please contact us at lab@apartresearch.com.

Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized or unlawful processing, accidental loss, destruction, or damage.

International Transfers

Your personal data may be transferred to and processed in countries outside the EU/EEA, including through our use of service providers such as Notion and Google. These countries may have data protection laws that are different from the laws of your country.